Every wedding venue has what you call a "Venue Coordinator" ... you know, the person that takes you on a tour of the venue, gives pricing information and if catering is offered, discusses menu options with you. Some venues might even offer to save you money by using their in-house coordinator instead of hiring a Certified Wedding Planner (CWP) to assist with all of your wedding needs. Well, I'm here to tell you that although some venues do genuinely want to help, you may not be getting all the services you expected.
As of lately (and this is not by coincidence), wedding venues have been requiring couples to hire a CWP before even booking their wedding and I don't blame them .. I actually LOVE this idea and totally agree! A venue coordinator, in most cases is not fully equipped to carry out the many responsibilities and duties of an actual wedding planner and a lot of times, brides who have made the mistake of not hiring a CWP have regretted their decision once it was too late. So, I know you're thinking "Pam, what's the big deal and what's the difference between the two?" ... well keep reading. Today I'm going to share 5 Things A Venue Coordinator Wont Do ... that a certified wedding planner will.
HELP WITH OUTSIDE VENDORS
When it comes to helping you select your dream team, the most a venue coordinator will do is provide you with a list of preferred vendors and send you on your way. Don't get me wrong, they've worked with a variety of professionals so I would definitely trust their recommendations. A wedding planner on the other hand, will go above and beyond in this area of planning and they will not only give you a list of preferred vendors ... your planner will also set up consultations and tag along to make sure the right questions are asked, review all vendor contracts and serve as a point of contact throughout the entire planning process.
MANAGE WEDDING DAY ITINERARY
This is a big one! If a venue offers onsite catering, your venue coordinator is going to create a detailed timeline that only focuses on set-up/break-down and when the food is be prepared and served. Thats about it. On the other hand, your CWP will create a full wedding day itinerary accounting for each detail from the moment the bride wakes up to the grand exit. In order for a wedding to run smoothly, everyone from the planner to wedding party and vendors should know exactly what they should be doing, where and what time.
ASSIST OUTSIDE OF BUSINESS HOURS
I get it, your venue coordinator is already handling 100+ events a year ranging from corporate luncheons to weddings and may not be able to focus on you and your special day. They also have limited business hours which means they might not be able to get back to your emails as quick as you'd like, and try asking them for their personal phone number or email ... Ha!, good luck with that. Your CWP on the other hand, will be happy to share their personal contact information with you and be able to dedicate more time to the planning of your Big Day!
SETUP YOUR WEDDING DECOR
So aside from setting up your tables, chairs and linens (if included in your rental), there's not much setting up taking place so what about all the decor? I know your mom and maid of honor wouldn't mind stepping up to the job but this is their day to enjoy with you too so do them a favor and just hire the right type of help. Your wedding planner might not get up on a ladder and set up your ceiling drapes or chandeliers but they will absolutely fold napkins, set your tables and put up any decor and special touches you might have brought along.
FIX ANY LAST MINUTE HICCUPS
Now check this out ... Your florist is out delivering several different orders and accidentally mixes up your flowers with someone else's. Not only are you short on bouquets and boutonnieres but you've got the wrong centerpieces and stuck with flowers that don't even match the rest of your decor. Ahhhh, what a NIGHTMARE! And remember, your venue coordinator doesn't review contracts, nor do they know what your florist was supposed to drop off right? Well, if you have a wedding planner they are responsible for checking in each vendor and ensuring every item being dropped off is exactly what was on your contract.
With the being said, I hope you find this information rather helpful. I personally enjoy working with venue coordinators because we make a pretty awesome team, but I'm also here to point out that a wedding planner and a venue coordinator serve two very different purposes in the process of planning your Best Day Yet!